AR Rentals LLC — Admin Panel

Dashboard Overview

AR Rentals LLC · Real-time data from Firestore

TOTAL FLEET

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Cars registered

🔍 Click to view

ACTIVE RENTALS

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Currently out

🔍 Click to view

AVAILABLE

—

Ready to rent

🔍 Click to view

DEPOSITS HELD

Across active rentals

🔍 Click to view

OPEN TICKETS

—

Pending resolution

🔍 Click to view

ACTION REQUIRED

No pending requests

👆 Assign vehicles

Quick Actions

Active Customers

Customer	Phone	Car	Deposit	Status	Actions
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Recent Activity

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Upcoming Due Dates

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Customer Management

Search, view history, manage deposits and tickets

Type	Customer	Contact	Requested	Period	Start Date	Status	Action
No new customer requests

Customer	Contact	License	Car	Deposit	Address	Status	Action
No customers yet — click + Add Customer to get started

🕓 Customer History

Complete log — vehicle assignments, pickups, drop-offs with photos, agreements, and admin edits

Loading history...

📋 Rental History

Complete log of all customer pickups, returns, and car assignments

TOTAL EVENTS

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🔑 PICKUPS

—

🚗 RETURNS

—

🔄 SWAPS

—

Loading rental history...

🗑️ Recycle Bin

Soft-deleted records — restore or permanently delete. Items auto-purge after 30 days.

Loading recycle bin...

🖥️ Customer Portal Manager

Toggle features, customize tabs, and manage portal settings

📋 Portal Tab Visibility

Toggle which tabs are visible to customers

📢 Portal Announcement Banner

Show a global banner message to all customers

Banner Message

Banner Type

Show Banner

🔐 Customer Portal Access

View or reset portal data for a specific customer

Fleet Management

Manage status, condition, FasTrak, and assignments

Paid Partial Payment Due / Unpaid Active Rental Idle

Loading fleet...

Registration & Smog Tracking

Monitor renewal dates, upload copies, track compliance

Add / Update Registration

Select Car

Reg Expiry Date

Smog Due Date

Upload Reg Copy

Upload Smog Copy

Car	Plate	Reg Expiry	Smog Due	Reg Status	Smog Status	Documents	Actions
No registration records yet — add above

Vehicle Condition

View customer-submitted return photos by phone number

Select a customer and click Load Photos

Service & Oil Change

30-day oil change cycle tracker · Auto notifications · Customer requests

🔄 Early Return Requests

Customers requesting to return their vehicle before the rental period ends

Loading early return requests...

🛢️ Customer Service Requests

Oil change requests & service receipts submitted from the customer portal

Loading customer service requests...

Log Service

Car

Service Type

Date

Cost

Mechanic

Current Miles

Next Service Miles

Notes

Car	Service Type	Last Done	Next Due	Miles Done	Next Service Miles	Cost	Mechanic	Status	Action
No service records yet — log one above

Tickets & FasTrak

Parking, speed, red light violations — track payment status

Add Ticket

Customer

Type

Violation Date

Due Date

Amount

Car

License Plate

FasTrak?

📎 Violation Photo (optional)

Group by customer

No tickets yet — add one above

Insurance & Accidents

Track policies, accident history, claims, and adjusters

🛡️ Add / Update Insurance Policy

Customer *

Insurance Company *

Policy Number

License Plate

Start Date

Expiry Date

Status

📎 Insurance Card / Document (image or PDF)

Notes

📋 All Insurance Records

Customer	Plate	Phone	Company	Policy #	Start	Expiry	Status	Card	Action
No insurance records yet

🚨 Log Accident

📎 Photo / Document (optional)

💡 TIPS

• Customers can submit insurance from their portal

• Admin can add/edit from the form above

• Click ✏️ on any row to edit details

• Click the card thumbnail to view full size

• Status auto-updates based on expiry date

• Customers see their insurance status in real-time

Accident History

Date	Customer	Car	Description	Claim #	Adjuster	Amount	Photo	Action
No accidents logged yet

Payments

Cash & Zelle tracking, reimbursements, deposit refunds

TOTAL COLLECTED

PENDING

DEPOSITS HELD

REIMBURSEMENTS

Payment History

Customer	Date	Amount	Method	Type	Status	Action
No payments recorded yet

Company Expenses

Track all business expenses with receipts

Expense Type

Amount

Date

Upload Receipt

Expense History

Type	Date	Amount	Notes	Receipt	Action
No expenses yet

Purchase & Sold List

Vehicle acquisition and sale records

🛒 Purchased Vehicles

Vehicle	Plate	VIN	Date	Price	From	Action
No purchases recorded yet

💰 Sold Vehicles

Vehicle	Plate	VIN	Date	Price	Profit	Buyer	Action
No sales recorded yet

Idle Vehicles

Cars not currently assigned — ready, in repair, or awaiting service

Mark Vehicle as Idle

Car	Since	Reason	Condition	Notes	Action
No idle vehicles — all cars are active or available

Waiting List

Customers waiting for a vehicle to become available

Add to Waiting List

#	Customer	Phone	Vehicle Type	Added	Priority	Status	Action
No one on waiting list

Vehicle Issues

Reported problems by customers or staff — auto-populated from customer reports

Log New Issue (Staff)

Car / Plate	Customer	Reported By	Issue	Severity	Raised Date	Assigned To	Status	🔧 Location	Action
No issues reported — all vehicles running fine

Inventory

Track all items — parts, supplies, equipment

QUANTITY (Total)

IN STOCK

USED QTY

Item	Ordered From	Qty	In Stock	Used	Location	Status	Action
No inventory items yet — add above

Daily Tasks & Notes

Assign tasks, track completion, leave notes

No tasks yet — add above

Live Tracker

Real-time GPS location of customers with active rentals

Active · 0

Offline · 0

Loading customers...

🗺️

Live Map View

GPS map displays here with Firebase configured. Customer locations ping every 5 minutes while their portal is open.

Swap / Vehicle Requests

Customer-submitted vehicle swap requests

🔄 Vehicle Swap Requests

Customer	Current Car	Wants	Rental Period	Reason	Preferred Date	Submitted	Status	Action
No swap requests yet

Customer Uploads & Docs

Photos, documents, DL/Insurance updates, reimbursements, and condition reports

Loading customer uploads...

⏱ Staff Timesheet

Employee clock-in/out, active sessions, and password management — Owner view only

🟢 KRISHNA

—

Username: krishna

Password:

🔵 ANVESH

—

Username: anvesh

Password:

🔑 Password Requests & Management

No pending password requests

OWNER: Set Password Directly

Employee

New Password

Session History

Photo	Employee	Date	Clock In	Clock Out	Duration	Status
Loading sessions...

🤖 AI Dev Agent

Describe any change, bug fix, or new feature — the agent knows your full codebase and generates exact code

🔑

ANTHROPIC API KEY

Stored locally in your browser only — never saved to database

Get your free API key at console.anthropic.com · Works with Claude 3.5 Sonnet

🤖

AI Dev Agent · AR Rentals

Hi Ratan 👋 I'm your dedicated development agent. I know your entire AR Rentals codebase — both the admin panel (index.html) and the customer portal (customer-portal.html).

I can help you:

Add new fields, buttons, or sections
Fix bugs you're seeing
Change how something looks or works
Add new tabs or features
Link data between admin and customer portal

Just describe what you want in plain English — I'll give you the exact code to paste in.

Shift+Enter for new line · Enter to send · Responses include copy-ready code

🌐 Website Manager

Control what appears on arcarrentals.com — edit car listings, images, prices, and view booking inquiries

🌐 View Website 👤 Customer Portal

📩 Booking Inquiries from Website 0

🚗 Fleet Content Manager

Edit the image, price, and availability for each car shown on the website. Changes go live instantly.

Loading fleet...

🎂 Birthday Offers

Find customers with upcoming birthdays and send them a personalized offer — fully customizable

🗓 Customers with Upcoming Birthdays

Show next

Click Refresh or switch to this tab to load.

📜 Birthday Offers Sent

No offers sent yet.

🔐 Login History

Every admin login and logout — who, when, and from what device